PARTICIPATION CONDITIONS

For Luxembourg companies
Your participation in the Smart Benelux Business Forum is free-of-charge if you participate in the b2b meetings (matchmaking event) and book at least two meetings. 
 
If you participate only in the conferences, workshops or company visit, your participation in the Smart Benelux Business Forum amounts to 99.00 EUR for the first company representative and 50.00 EUR per additional participant. The participation in the b2b meetings includes the participation in the other parts of the forum.
  
For foreign companies
Your participation in the Smart Benelux Business Forum amounts to 99.00 EUR for the first company representative and 50.00 EUR per additional participant. The participation fee includes the participation in the conference, the workshops, the company visit and the b2b meetings (matchmaking event).
 
 
 

OTHER SPECIAL SERVICES

  • Interpretation services will be available for participants at a price of 75.00 EUR. Please note that this amount will be charged as a global sum for all the days.
  • Consultancy services: A special service will be offered at a price of 125.00 EUR to help you optimise your participation. The Coordination Unit will guide you and suggest meetings with other suitable companies registered for the event after analysing your profile and the profiles of other participants in detail. For more information, please contact the Coordination Unit at b2fair@cc.lu

Special offer of 175.00 EUR for companies which order both the interpretation and the consultancy service

YOUR PARTICIPATION INCLUDES THE FOLLOWING SERVICES

  • participation in the conferences and workshops of the SMART Benelux Business Forum (according to your selection in the registration form);
  • handover at your arrival of a complete information package as well as of your personalised appointment schedule;
  • quality check of your company / cooperation profile and its publication in the online catalogue of the event;
  • regular updates of your appointment schedule during the matchmaking event;
  • assistance and advice for cooperation agreements.

IMPORTANT INFORMATION

Please note that after the completion of your registration and payment, no refund will be possible.

Should you need any further information about the participation conditions, feel free to contact your local partner organisation or the Coordination Unit.

 

STEP 1:  

Register online at Registration. Complete your company profile in detail. After validation by your local partner organisation, your profile will be published in the online catalogue. NB: Your profile has to be completed in ENGLISH. 

STEP 2:

After having received your username and password, go to the My b2fair section and book your meetings. The system will indicate the possible meeting slots according to the availibility of both parties. 

STEP 3: 

Once your meetings have been booked, you have the possibility to download your provisional meeting schedule immediately and to import in your personal agenda. 

STEP 4: 

A few days prior to the event, you will receive your provisional appointment schedule by e-mail. At the event, your meeting schedule will be updated regularly. You can ask your updated appointment schedule at any time at the Info Counter. You will also receive your schedule by sms and e-mail. 

STEP 5:  During the event, you will meet your potential business partners at the meeting places indicated in your schedule.

 

 

 

MEETING GUIDELINES

Please note that the business meetings have to be booked by the participating companies via this website. All the registered profiles are checked and validated within 3 working days  after the registration. Once the inscription fee is paid, your profile will be displayed in the ONLINE CATALOGUE.

HOW TO IDENTIFY POTENTIAL PARTNERS?

The registration process for the matchmaking event is very simple. After having completed your registration and payment, your profile will appear in the online catalogue.

 

From the online catalogue, you can select the companies that you would like to meet. A search engine will help you in finding the right profiles.

HOW TO REQUEST MEETINGS?

You can book your meetings in the My b2fair section of this website. In order to book a new meeting, please click on "Add meeting" and select the company which you would like to meet.

 

The system will propose different meeting slots according to the availibility of both partcipants.

 

DURATION OF THE MEETINGS

25 minutes: Business meetings

5 minutes: Break / Time to prepare for the next business meeting

MEETING PLACES

The meetings will take place in the premises of the Chamber of Commerce. The exact meeting room and table number will be indicated on your meeting schedule.

YOUR PERSONAL APPOINTMENT SCHEDULE

  • In the My b2fair section, you have the possibility to monitor at any time your meetings, to decline meeting requests asked by other participants and to add new meetings. In this section, you can download your provisional meeting schedule as well.
  • A few days prior to the matchmaking event, you will receive your meeting schedule by e-mail.
  • Updates: During the event, you will receive several updates of your meeting schedule at the  Information Counter as well as by e-mail and sms.

PRACTICAL INFORMATION

Dates

6th - 7th June 2016

 

Venue

Chamber of Commerce of the Grand Duchy of Luxembourg

7, rue Alcide de Gasperi

L-2981 Luxembourg

 

Contact 

Chamber of Commerce of the Grand Duchy of Luxembourg

International Affairs

European Affairs and Greater Region / Enterprise Europe Network - Luxembourg

7, rue Alcide de Gasperi

L-2981 Luxembourg

Phone: +352 42 39 39333

Fax: +352 43 83 26

E-mail: beneluxforum@b2fair.com / beneluxforum@een-matchmaking.com